Linking MS Project with Outlook and Notes

Most project members manually transfer their tasks from the Microsoft Project plan to their Calendar or To Do list. Each change in the project plan requires a manual update in Microsoft Outlook or Lotus Notes. That is an inefficient use of working time and errors can easily occur.

Due to time pressures, these changes often remain unrecorded. As a consequence, in most cases it is impossible to ascertain why or when a specific task has been altered.

Project Server Synchronization

Synchronize tasks from Project Server directly to Outlook or Lotus Notes on any device.  View your personal and project tasks side by side.

Update Project Tasks from your Calendar

Update the status of tasks directly from your calendar or task list – from any device! 

Absence Management

Let your project manager know when you will be away on holiday by simply entering your holiday in the calendar.

Field Service Engineer Management

Use Project to plan your Field Service appointments, and have those appointments synchronized directly to your Field Service Engineers’ mobile device.


Allocatus enables project team members to view their current appointments from the project plan in their calendar.

All project members can select which tasks they are associated with. This enables unassigned tasks in MS Project to be linked with the calendar.

Everyone related to the project, such as team leaders, project managers and members of the steering committee will have up to date information for all tasks and milestones.

Allocatus will eliminate the time required for each project member to check, update and log appointments. That is a saving of $365 per year for each team member (Assuming 2 minutes per day, hourly rate $50p.h and 220 working days per year).