Synchronizing Microsoft Project with Outlook

Most project members manually transfer their tasks from the Microsoft Project plan to their calendar or to- do list. Each change in the project plan requires the user to perform a manual update in Microsoft Outlook. These manual updates are time consuming and prone to errors.

Due to time constraints these changes often remain undocumented. As a consequence, in most cases it is impossible to ascertain why or when a specific task was altered.

Allocatus synchronizes Microsoft Project tasks with a user’s individual calendar or to-do list, automatically updating the data as changes occur.

Project Synchronization

Synchronize tasks from Project directly to Outlook on any device. View your personal and project tasks side by side.

Update Project Tasks from your Calendar

Update the status of tasks directly from your calendar or task list – from any device! 

Absence Management

Let your project manager know when you will be away on holiday by simply entering your absence in the calendar.

Field Service Engineer Management

Use MS Project to schedule your field service appointments and synchronize them directly to your field service engineers’ mobile device.


Allocatus enables project team members to view their current appointments from the project plan in their calendar.

All project members can select the tasks which they are associated with. This enables unassigned tasks in MS Project to be linked with the calendar.

Everyone involved with the project, such as team leaders, project managers and members of the steering committee will have up to date information for all tasks and milestones.

Allocatus will eliminate the time required for each project member to check, update and log appointments. That is a potential saving of $365 per year for each team member (Assuming 2 minutes per day, hourly rate of $50p.h and 220 working days per year).