Calendar Management

At adidas all product development tasks are centrally planned with Microsoft Project (Calendar Management). Previously all tasks were manually exported to Excel and the Excel worksheet was published on the intranet website. Every employee needed to go to this sheet and to manually transfer a task to his (her) Outlook calendar. If changes were made, employees affected by them were manually notified by e-mail or needed to detect the change themselves. Any change then taken from the Excel worksheet and transferred manually to the calendar.

Since the implementation of Allocatus every employee can see all current tasks in a web view This means that every employee can see all tasks of all projects and can also find out which task is assigned to which team.

Team members are assigned tasks by the team leader in team meetings - not by Microsoft Project. After or during the meeting each team member selects his (her) assigned tasks in the web view and links them with Allocatus to his (her) personal Outlook calendar. Through this procedure, one can be sure that the tasks in the calendar are always up to date and that all changes have been logged.

The central planning team; their project managers (Calendar Leaders) and the people in the fulfilling teams responsible for time planning (Calendar Champs) save work because they no longer need to find out who needs to be notified if task changes have taken place.

Team members no longer need to regularly access the intranet site and no longer need to update their Outlook calendars and log changes. In addition transfer errors no longer occur.

The Allocatus software has been in use since December 2004 with about 4000 users at about 30 sites worldwide.

For more info see:
Top-down Planning


Planning the mobile workforce for rail track maintenance

Siemens Mobility is planning their maintenance projects with Microsoft Project Server. Since most of the railway systems need to be maintained outside the main business hours they accurately plan the work according to their shifts throughout the night. With Allocatus all workes can see exactly in their electronic calendar their working time on their mobile devices and in Outlook Web App.

For more info see:
Top-down Planning

Rohde & Schwarz

Absence Management integrated with Microsoft Project, SAP and Outlook

Rohde & Schwarz develops, produces and markets a wide range of electronic capital goods for industry, infrastructure operators and government customers. The independent group is among the technology and market leaders in all of its business fields, including wireless communications and RF test and measurement, broadcast and media, air traffic control and military radiocommunications, cybersecurity and network technology.

In fiscal year 2018/2019, Rohde & Schwarz generated EUR 2.14 billion in revenue. The company owes this tremendous success to its 12,000 highly qualified employees in over 70 countries.

In order to ship their high quality products in time, they are using a reliable resource management based on Microsoft Project. The absence management is a vital part of the resource management. To simply the effort for planning and tracking absence time, like vacation employees simply create appointment or all day events in Outlook and declare it as absence time. Automatically this time is requested as absence time and blocked in the project management system. Once the leave request is approved in SAP the status is updated both in Microsoft Project as well as in Microsoft Outlook.

For more info see: 
Absence Management


Staffing with Microsoft Project and Outlook

Bechtle is Germany’s largest IT systems integrator. Projects and consultants are are scheduled with Microsoft Project. Though they are using Exchange Server they decided to use the Project Server/Outlook Integration in order to show each consultants his scheduled task in their calendar.

For more info see here:
Top-down Planning


Staffing of consultants and developers

Top-down Planning


Workforce planning

Top-down Planning


Project Scheduling for consultants

Top-down Planning


Schedule technicians with Microsoft Project so that they can see their task in their Lotus Notes calendar

Top-down Planning


Planning IT Project with Microsoft Project and get the IT staff informed about the current status

Top-down Planning